Serial Tendering is a procurement strategy increasingly recognised for its efficiency and effectiveness in industries like construction, where the expertise of Quantity Surveyors is crucial. This approach involves selecting a contractor for a series of projects based on their bid for an initial project. With its emphasis on long-term relationships and consistency in quality, Serial Tendering is highly regarded for its application in both public-sector and private-sector projects where similar or repeated work is involved.
Quick Definition and Significance
Central to Serial Tendering is the idea of establishing a lasting partnership with a contractor. By assessing the contractor’s performance on an initial project and then extending the contract for similar future projects, this approach streamlines the tendering process. For Quantity Surveyors, Serial Tendering is an effective tool in securing reliable contractors who understand the nuances of their projects, thus ensuring continuity and consistent quality.
Advantages of Serial Tendering
Consistency in Quality
Serial Tendering allows Quantity Surveyors to maintain a high level of quality and cost control across multiple projects. Working with the same contractor over several projects fosters a better understanding of standards and expectations, leading to consistent work quality.
Efficiency in Procurement
The process becomes more efficient over time as the need for repeated tendering for each project is eliminated. This not only saves time but also reduces administrative costs associated with the tendering process.
Stronger Contractor Relationships
By engaging with the same contractor for multiple projects, Quantity Surveyors can develop stronger, more collaborative relationships. This often leads to better communication, faster conflict resolution, and a more tailored approach to project management.
Challenges of Serial Tendering
One of the drawbacks of Serial Tendering is the reduced competition. Once a contractor is chosen for a series of projects, other potential contractors are excluded, which might limit the possibility of finding more cost-effective or innovative solutions.
Risk of Complacency
The ongoing nature of the relationship can lead to complacency from the contractor’s side. There is a risk that the contractor may become less motivated to offer competitive pricing or strive for excellence in their work.
Dependency on a Single Contractor
Relying on a single contractor for multiple projects can be risky. If the contractor faces business challenges or a decline in performance, it can have a significant impact on all linked projects.
The Role of Quantity Surveyors in Serial Tendering
Contractor Selection: Quantity Surveyors play a key role in the initial selection of the contractor, ensuring that the chosen party has the capability and resources to handle multiple projects. The ongoing duties remain cost control and the continuation of the agreed pricing basis and control methodology.
Performance Monitoring: Continuously monitoring the contractor’s performance becomes crucial in Serial Tendering. Quantity Surveyors must ensure that the contractor maintains the agreed standards and pricing throughout the contract period.
Contract Management: Managing the contract over multiple projects requires vigilance. Quantity Surveyors must ensure that all terms are adhered to and renegotiate terms if necessary for subsequent projects.
Project Coordination: Quantity Surveyors need to effectively coordinate between different projects, ensuring consistency and efficiency across the board.
Conclusion and Summary
Serial Tendering is a procurement strategy that offers significant benefits in terms of efficiency, consistency, and relationship building. However, it also presents unique challenges that Quantity Surveyors must skillfully navigate. By understanding and leveraging the intricacies of Serial Tendering, Quantity Surveyors can play a pivotal role in the successful delivery of multiple projects, aligning with both time and budget constraints while maintaining high standards of quality.